When publishing your client portal you have the ability to assign all incoming applications to a specific team member.
Go to Resources>Client portals and choose which team member will be in charge of managing applications created by clients through this portal. This team member will receive all admin notifications.
️⚠️ A team member is always the owner of applications created from their account on behalf of clients.
When publishing a portal you define an owner for incoming applications (created by the recipients)
If you want all team members to be able to see each others applications, assign to everyone in the team the permission 'Super Agent' or above and ask them to activate the team activity view.